Feature deep-dive · Payroll
Payroll that closes on the 30th. Form 16 by 15 June.
PF, ESI, PT, TDS, Form 16, Gratuity, Bonus Act, Factories-Act overtime — every Indian statutory regime that touches payroll, built in. No implementation tier. No per-feature add-ons. The boring acronyms that decide whether your engineers get paid on time, handled with the same care as the visual design.
01 · Salary structure
Heads that match your CA’s expectations.
Basic, HRA, special allowance, conveyance, LTA, medical, performance pay, variable bonus — pre-configured to match standard Indian salary-structure expectations. Reimbursements run separately from the CTC roll. PF, ESI, TDS, PT all derive from this structure automatically.
- Standard Indian heads pre-configured
- Per-employee customisation supported
- Reimbursements ≠ CTC roll
- Bulk salary revision workflow
Salary slip · Nov 2025
EMP-014 · Priya Iyer
Closed 30 Nov 09:12
Earnings
- Basic₹42,000
- HRA₹16,800
- Special allowance₹12,600
- Conveyance₹1,600
Deductions
- PF (employee)12% of basic-5,040
- ESI1.75% gross ≤ ₹21k-546
- PT-200
- TDSForm 16 ready-3,200
02 · Attendance → payroll
The 09:14-attendance becomes the 30th-paycheque.
Attendance lives on the same employee record as payroll. Late marks, loss-of-pay days, overtime, weekly-rest violations, and shift differentials flow into the monthly payroll roll automatically — no CSV detour, no “forgot to update attendance” 31st-of-month fire-drill.
This is brand pillar 02 (“Every workflow connected”) shipped as a feature.
- Late marks → loss-of-pay calc
- Factories Act §59 OT auto-flagged
- Shift differentials per policy
- Mid-month joiner proration
Attendance
From Work
22 days present
2 leave · 0 LOP · 1 WFH approved
Calculation
Platform
Auto · 09:14
Pro-rata applied · OT computed · TDS recalc
Payroll
From HR
₹64,014 net
Slip emailed · payout file queued
03 · Statutory deposits
Files the EPFO and ESIC portals expect.
On the 1st of every month, EmployeeSight generates the ECR file for EPFO, the contribution file for ESIC, the challan inputs for TDS, and the state-wise PT deposit summary. Your finance team uploads to each portal — or grants payment delegation and we trigger the deposits via the official APIs where available.
- EPFO ECR file (PF + EDLI + admin)
- ESIC contribution file
- TDS challan input (Form 281)
- State-wise PT deposit summary
Compliance · FY 2025-26
All current
- EPF
Employee Provident Fund
12% employee + 12% employer (cap ₹15k basic for new joiners)
- ESI
Employees' State Insurance
0.75% employee + 3.25% employer (gross ≤ ₹21k)
- PT
Professional Tax
State-wise slabs (Karnataka, Maharashtra, TN, WB, others)
- TDS
Tax Deducted at Source
Sec 192 monthly + Form 16 yearly
- GR
Gratuity
Payment of Gratuity Act 1972 · 4.81% of basic
- BO
Bonus
Payment of Bonus Act 1965 · 8.33% to 20% slab
- OT
Overtime
Factories Act §59 · 2× ordinary wages
- F16
Form 16
Auto-generated each FY · downloadable for employees
Rates updated automatically with each amendment · no plugin
04 · Form 16 + Form 24Q
Form 16 on 15 June. Without the panic.
Part A pulled from TRACES on schedule. Part B generated from the full-year salary roll with HRA, Section 80C, Chapter VI-A computed correctly per employee. Form 24Q quarterly returns auto-generated; your CA reviews and submits.
- Part A TRACES integration
- Part B auto-generation
- Form 24Q quarterly returns
- Bulk PDF + email delivery
Salary slip · Nov 2025
EMP-014 · Priya Iyer
Closed 30 Nov 09:12
Earnings
- Basic₹42,000
- HRA₹16,800
- Special allowance₹12,600
- Conveyance₹1,600
Deductions
- PF (employee)12% of basic-5,040
- ESI1.75% gross ≤ ₹21k-546
- PT-200
- TDSForm 16 ready-3,200
05 · Bank-ready payout files
NEFT, RTGS, IMPS. Whichever your bank wants.
On the 30th, EmployeeSight produces the bank-payout file in the format your corporate bank expects (HDFC, ICICI, Axis, SBI, Kotak, Yes Bank, etc.). One upload, one approver, payroll lands by the 1st. Bounce-back reconciliation runs automatically if a beneficiary account fails.
- Major Indian bank formats supported
- Bounce-back auto-reconciliation
- Maker-checker approval workflow
- Audit trail per disbursement
Attendance
From Work
22 days present
2 leave · 0 LOP · 1 WFH approved
Calculation
Platform
Auto · 09:14
Pro-rata applied · OT computed · TDS recalc
Payroll
From HR
₹64,014 net
Slip emailed · payout file queued
Pricing
For teams that need to run HR operations. Annual billing saves 20%.
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Questions teams ask before the first run.
Does EmployeeSight automate PF, ESI, and TDS?
Yes. PF, ESI, PT, and TDS deductions derive automatically from each employee’s salary structure and current bracket. On the 1st of every month the platform generates the EPFO ECR file, the ESIC contribution file, the TDS challan inputs (Form 281), and the state-wise PT deposit summary — your finance team uploads to each portal.
Is Form 16 generated automatically?
Yes. Part A is pulled from TRACES on schedule; Part B generates from the full-year salary roll with HRA, Section 80C, and Chapter VI-A computed per employee. Form 24Q quarterly returns auto-generate for your CA to review and submit, and Form 16 PDFs deliver in bulk before the 15 June deadline.
What are the payroll cutoff dates?
Attendance flows into payroll continuously, so there’s no manual cutoff scramble. Payroll closes on the 30th with the bank-payout file the same day; statutory deposit files generate on the 1st; PF and ESI deposits are due by the 15th, with reminders before the deadline.
What does payroll software cost in India?
EmployeeSight HR — payroll, attendance, and statutory compliance — is ₹299 per employee per month; the full platform with workforce intelligence is ₹499. No implementation fees, no per-statute add-ons.
Related
- Indian statutory compliance deep-dive — registers, CLRA tracking, DPDP posture.
- Payroll Compliance in India: 2026 guide — every regime with rates, deadlines, penalties.
- Payroll software by city — state PT slabs and industry fit for the major metros.
- EmployeeSight HR — the product this feature ships in.
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